Proceedings got underway on Friday, October 8, with an evening reception where members greeted each other and enjoyed the generous selection of appetizers. The meeting was formally inaugurated on the following morning with a flag-raising ceremony and the playing of the national anthems of Canada, Mexico, and the United States. Members then adjourned to the conference room and spent the day listening to the interesting lectures and visiting the varied exhibits. The day closed with the annual banquet, after which the diners enjoyed a talk by Donna Schmink of the Indiana War Museum on the preservation of Indiana’s battle flag collection. NAVA President David Martucci then presented the Driver Award to Devereaux Cannon, whose paper,"The Genesis of the Stars and Bars," was judged best of the conference.

On Sunday, October 10, following breakfast, the annual business meeting was held, at which several bylaws amendments were passed. New officers elected for 2004-2005 were Peter Ansoff, President; Devereaux Cannon, First Vice President; and Kevin Murray, Second Vice President. Continuing in office are Secretary Rich Monahan, and Treasurer Ted Kaye.